General Data Protection Regulations (GDPR) came into effect on the 25th May 2018 and changed to UK GDPR in January 2021.
It brings higher standards for handling data and greater expectations for improved transparency, enhanced data security and increased accountability for processing personal data. Schools have a legal duty to comply with the UK GDPR.
UK GDPR has replaced the Data Protection Act and is set to strengthen and unify all data held within an organisation. For schools, UK GDPR brings a new responsibility to inform parent/carers and stakeholders about how they are using pupils' data and who it is being used by.
What does GDPR mean for schools?
A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.
UK GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data:
- Under UK GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.
- Schools must appoint a Data Protection Officer and be able to prove that they are UK GDPR compliant.
- Schools must ensure that their third party suppliers who may process any of their data is UK GDPR compliant.
- It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours
Our Data Protection Officer is Mr T C Pinto.
Our Data Controller is: Mrs K Webb
Our Governor responsible for Data Security is: Mr C Dent
Further information can be found at the ICO (Information Commissioner's Office) website.
All of our Data Protection documents and policies can be viewed here